We may collect the following information:

• Name
• Contact information including email address, telephone number, address and postcode
• Information about the vehicles you own or look after

We require this information to provide you with a club membership and, in particular, for the following reasons:

• Administering your club membership, including collecting payments and reminding you about your expiring or expired membership
• Distributing and seeking material for the club newsletter
• Planning, organising and marketing club events
• With permission, putting members in touch with each other where one requires help
• Improving our products and services
• Conducting occasional surveys

All of your information can be viewed and amended by:

• Membership Secretary
• Newsletter Editor

Occasionally, we may also share limited information with the Committee or members thereof or acting as members thereof, for the purposes of event planning and organising, club strategy and any other legitimate club purpose.

You can access your own membership record and view all the information that we hold about you through the Crossmember system. You will need your email address to validate your identity. Simply go to the Club website at Insert URL

You can also contact the Club’s Membership Secretary and update your details over the phone or by email.

Like most organisations, we rely on third parties to deliver elements of your club membership. Such of your personal data as is necessary will be shared with these third party providers. In particular, we (or more often you) will share data with:

• Banks, including HSBC and Lloyds
• Credit/Debit Card processors and merchants, including Stripe
• Direct debit processors, such as GoCardless
• Event booking engines, such as Google Forms, Ticketsource and Eventbrite
• Bulk email providers, such as Mailchimp
• Membership system providers, such as Wire Wheels Webbers Ltd, who provide the Club Membership system Crossmember. Access to membership records is only authorised by the Club if technical support is required.

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

Except as detailed above, we will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so or under the exceptional circumstances allowed by the General Data Protection Regulation.

You may request details of personal information which we hold about you under the General Data Protection Regulation. A copy of the information will be provided free of charge. We reserve the right to charge a reasonable fee when a request is manifestly unfounded or excessive or if you request further copies of the same information. If you require a copy of the information held on you, please contact the club’s Data Protection Officer, Roland Stringer.

Under the General Data Protection Regulation, we are not required to remove personal data until it is no longer required. In the interests of continuity and in case you decide to rejoin later, we will retain your data indefinitely after your membership has lapsed, unless you specifically request us to delete it.